The html version is below, click here for a pdf version.
Wedding Venue Questionnaire
Name of Venue: ____________________
Phone no: ____________________
Contact name: ____________________
When you first call:
What dates do they have available? Best to ask this first since they get booked up very quickly!
__________________________________________________________________
What are the prices for hire of the venue?
__________________________________________________________________
What are the menu options and prices?
__________________________________________________________________
Were they friendly on the phone? (rule out any venues who sound surly or disinterested on the phone since they were not likely to be helpful on the day!).
__________________________________________________________________
On first arriving at the venue:
First impressions on arrival (score this 1-10 if you like).
__________________________________________________________________
First impressions of staff/wedding coordinator do they seem friendly and genuinely interested in you?
__________________________________________________________________
The ceremony:
How many people can be accommodated seated and standing?
__________________________________________________________________
What are the costs for hire and what does that include?
__________________________________________________________________
__________________________________________________________________
Ask if they have photographs of set ups from previous weddings? (any notes on these here)
__________________________________________________________________
Are there different options for layout of chairs etc.
__________________________________________________________________
Do they provide flowers and decorations?
__________________________________________________________________
If not can you provide your own?
__________________________________________________________________
Do they recommend a florist?
__________________________________________________________________
(If ceremony same as reception venue) Can the flowers be moved to the reception after the ceremony?
__________________________________________________________________
How wide is the aisle (strange one this but may be helpful when choosing your dress so you can fit down it on the day!).
__________________________________________________________________
What are the arrangements for music e.g. choir, cd player, etc.
__________________________________________________________________
Can you choose your own music?
__________________________________________________________________
Where are the entrances and exits for you and your guests?
__________________________________________________________________
Where are the photo opportunities?
__________________________________________________________________
Parking arrangements, where will you two park, where will your guests park?
__________________________________________________________________
Facilities available – toilets, tea and coffee or drinks on arrival? Can you bring your own?
__________________________________________________________________
Access for elderly guests. Is there comfortable seating and easy access from the car park.
__________________________________________________________________
Confetti allowed? If paper confetti is not allowed then you can normally used dried rose petals instead.
__________________________________________________________________
If you need transport to the reception:
Do they have a wedding car, can they recommend a supplier?
__________________________________________________________________
Do they have a helicopter pad/field? (to take advantage of our flights!).
__________________________________________________________________
Take time to walk around and look at the place from all angles, take pictures if possible to take away with you and discuss together after the visit. Ask yourself is the atmosphere what you want, do you feel comfortable and relaxed here?
Space for other notes/impressions etc.
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
The reception:
First impressions of reception room/location
__________________________________________________________________
Seating capacity for eating? Buffet style, full service?
__________________________________________________________________
Seating/standing capacity for evening reception?
__________________________________________________________________
Costs for venue hire, what does that include?
__________________________________________________________________
__________________________________________________________________
Catering options? Onsite caterers, chose from approved list, hire in anyone, do your own? Get menus and price lists.
__________________________________________________________________
Drinks options? Bar provided with staff? Bring you own possible, if so how much is corkage?
__________________________________________________________________
Is there any minimum number or minimum charge for the venue and catering.
__________________________________________________________________
Ask if they have any pictures of the room decorated for a wedding? (list any comments here)
__________________________________________________________________
Music, can you have a DJ if so do they recommend one or have one on site or can you chose anyone? Can you provide your own music?
__________________________________________________________________
Can you have a live band/entertainer? Do they recommend anyone?
__________________________________________________________________
Is there provision for a dancefloor?
__________________________________________________________________
Decorations – are these provided in with the cost? Do you have to use their florist? Can you provide your own or use your chosen florist.
__________________________________________________________________
Are candles permitted in the reception area? Are they allowed in the grounds?
__________________________________________________________________
Will the venue be exclusively yours for the day?
__________________________________________________________________
What staff will be there to help you and what will they be responsible for?
__________________________________________________________________
Location in relation to the ceremony. Will it be easy for your guests to find and close enough?
__________________________________________________________________
If some of your guests are coming to the ceremony but not the wedding breakfast, are there things for them to do until the evening e.g. local pubs etc? (check they are open all day!).
__________________________________________________________________
Parking arrangements?
__________________________________________________________________
Accommodation for your guests? Is there accommodation at the venue? What are the costs?
__________________________________________________________________
Is there accommodation nearby, do they have a recommended hotel list, are there options for all budgets?
__________________________________________________________________
Arrangements for elderly guests – comfortable seating, easy access?
__________________________________________________________________
Tea and coffee available as well as a bar? (good for elder relatives as well)
__________________________________________________________________
What are the options if it rains? Is too hot? Snow/hail, thunder (hopefully not!)
__________________________________________________________________
Alternative entertainment? Do they recommend any entertainers or equipment to hire e.g. garden games, casino equipment etc.
__________________________________________________________________
Facilities: Where are the toilets, are they clean, are there enough for all your guests?
__________________________________________________________________
Facilities for children. Is there are quiet area for young children (perhaps some will need a sleep in the afternoon), is the venue suitable for children? Are there any areas they would not be allowed e.g. bar etc.?
__________________________________________________________________
Do they have any suggestions or stories about previous weddings which may give you some good ideas for yours?
__________________________________________________________________
Approximate total cost?
__________________________________________________________________
Overall impression of reception venue?
__________________________________________________________________
Additional space for notes
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
|
